A. Job Ad:
Title: Facilities
Officer Commercial Property; UAE
Nationals only
Location: Etihad Airways
Purpose:
The Opportunity
The College of Communication and Media Sciences seeks an incumbent for the position of Administrative Assistant who is responsible to provide full administrative and secretarial support to the Assistant Dean and faculty to ensure College functions are mirrored in Abu Dhabi and Dubai.
The Administrative Assistant operates in a professional manner, ensuring confidentiality within the Assistant Dean’s office and maintains the smooth and efficient running of the office. The incumbent carries out duties with a high degree of accuracy, strong written and oral communication skills, attention to deadlines, and a positive customer oriented attitude.
The Responsibilities
• Arranges transport, and hotel bookings when required, meetings and appointments; books Meeting rooms; orders catering; organizes equipment for events, conferences or class projects; informs attendees of meetings. Produces agendas, information required for meetings and distributes to attendees.
• Makes arrangements for field trips, including correspondence, transportation arrangements, forms and acts as a chaperone.
• Prepares English/Arabic correspondence for community or industry contacts.
• Contacts individuals/organization on behalf of the faculty if requested.
• Handles the Attendance Minder when faculty miss taking attendance.
• Notifies classes and takes attendance when faculty are delayed to class or absent due to conference or sickness.
• Maintains and updates database that provides current information on the faculty (semester teaching schedule, etc.) according to centralized University and College procedures.
• Creates and maintains an organized filing system according to centralized University and College procedures.
• Maintains College notice boards, posting information regarding College activities, opportunities, and student and faculty achievements.
• Collects newspaper articles and clippings on College and student events.
• Welcomes visitors when they arrive for appointments and liaises with other staff members on behalf of the Assistant Dean or Dean.
• Assists Assistant Dean in managing his/her daily schedule.
• Answers telephone queries and takes messages for Assistant Dean.
• Prepares correspondence, presentations and reports as requested to mirror Abu Dhabi and Dubai formats.
• Assists Assistant Dean with each semester’s schedule as directed.
• Assists Assistant Dean with student registration, add/drop forms, advising.
• Maintains files and informational material for visitors.
• Creates and maintains spreadsheets and database on students grades, determines major status, students credit hours, and processes data entry according to centralized University and College procedures to meet international accreditation standards.
• Helps to co-ordinate activities on campus (eg. for Majors Day: set-ups booth, prepares brochures, handouts, banners and other related materials).
• Escort’s students to off-campus activities on both campuses. May be asked to accompany faculty and students on international study experiences.
• Works with Registrar during registration of students into the College, checks if students are meeting the College requirements and maintains data on all above, according to University and College in a centralized manner in order to meet and maintain international accreditation standards.
• Observes office management and recommends any physical changes into the office layout to the Assistant Dean.
• Orders stationary or stock required by the College.
The College of Communication and Media Sciences seeks an incumbent for the position of Administrative Assistant who is responsible to provide full administrative and secretarial support to the Assistant Dean and faculty to ensure College functions are mirrored in Abu Dhabi and Dubai.
The Administrative Assistant operates in a professional manner, ensuring confidentiality within the Assistant Dean’s office and maintains the smooth and efficient running of the office. The incumbent carries out duties with a high degree of accuracy, strong written and oral communication skills, attention to deadlines, and a positive customer oriented attitude.
The Responsibilities
• Arranges transport, and hotel bookings when required, meetings and appointments; books Meeting rooms; orders catering; organizes equipment for events, conferences or class projects; informs attendees of meetings. Produces agendas, information required for meetings and distributes to attendees.
• Makes arrangements for field trips, including correspondence, transportation arrangements, forms and acts as a chaperone.
• Prepares English/Arabic correspondence for community or industry contacts.
• Contacts individuals/organization on behalf of the faculty if requested.
• Handles the Attendance Minder when faculty miss taking attendance.
• Notifies classes and takes attendance when faculty are delayed to class or absent due to conference or sickness.
• Maintains and updates database that provides current information on the faculty (semester teaching schedule, etc.) according to centralized University and College procedures.
• Creates and maintains an organized filing system according to centralized University and College procedures.
• Maintains College notice boards, posting information regarding College activities, opportunities, and student and faculty achievements.
• Collects newspaper articles and clippings on College and student events.
• Welcomes visitors when they arrive for appointments and liaises with other staff members on behalf of the Assistant Dean or Dean.
• Assists Assistant Dean in managing his/her daily schedule.
• Answers telephone queries and takes messages for Assistant Dean.
• Prepares correspondence, presentations and reports as requested to mirror Abu Dhabi and Dubai formats.
• Assists Assistant Dean with each semester’s schedule as directed.
• Assists Assistant Dean with student registration, add/drop forms, advising.
• Maintains files and informational material for visitors.
• Creates and maintains spreadsheets and database on students grades, determines major status, students credit hours, and processes data entry according to centralized University and College procedures to meet international accreditation standards.
• Helps to co-ordinate activities on campus (eg. for Majors Day: set-ups booth, prepares brochures, handouts, banners and other related materials).
• Escort’s students to off-campus activities on both campuses. May be asked to accompany faculty and students on international study experiences.
• Works with Registrar during registration of students into the College, checks if students are meeting the College requirements and maintains data on all above, according to University and College in a centralized manner in order to meet and maintain international accreditation standards.
• Observes office management and recommends any physical changes into the office layout to the Assistant Dean.
• Orders stationary or stock required by the College.
Skills
• Must possess a
Bachelor’s degree in relevant discipline.
• A minimum of 2-3 years of experience in administrative fields or an equivalent combination of education, skill or experience.
• Outstanding oral and written communication skills in English required.
• Bi-lingual in English and Arabic preferable.
• Highly computer literate including Microsoft Office Suite.
• Ability to learn and manage the higher technology of office equipment and software programs.
• A minimum of 2-3 years of experience in administrative fields or an equivalent combination of education, skill or experience.
• Outstanding oral and written communication skills in English required.
• Bi-lingual in English and Arabic preferable.
• Highly computer literate including Microsoft Office Suite.
• Ability to learn and manage the higher technology of office equipment and software programs.
Zayed University shall
become the leading university in the region, embodying the same rigorous
standards and intellectual elements found in major universities throughout the
world.
H.E. Sheikh Nahayan Mabarak Al Nahayan
President of Zayed University and U.A.E. Minister of Higher Education and Scientific Research
Zayed
University is an educational center of excellence in an emerging and evolving
nation. Proudly bearing the name of the founder of the nation - the late Sheikh
Zayed bin Sultan Al Nahyan - it stands for innovation, inspiration, and
education.
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